About the Role
We are looking for a Remote Senior Executive Assistant to the CEO who will play a crucial role in supporting our CEO and Executive Leadership Team (ELT) at Agiloft. As a trusted partner, you will enable the CEO to focus on strategic priorities by managing all administrative, scheduling, communication, and travel workflows. This position is not just about administrative tasks; it is a high-trust partnership that significantly influences the CEO's operational rhythm.
What You'll Do
- Provide executive support for the CEO by managing a complex Outlook calendar, ensuring alignment with strategic priorities.
- Shape the CEO’s schedule proactively, blocking focus time and managing weekly priorities effectively.
- Maintain a yearly strategic calendar, coordinating customer visits, conferences, and major leadership meetings.
- Monitor the CEO’s email and Slack for priority items, triaging as necessary, and drafting communications when appropriate.
- Manage end-to-end travel logistics for the CEO, including research, booking, and itineraries.
- Coordinate scheduling for the ELT, ensuring seamless communication and meeting organization.
- Handle sensitive communications involving People Ops, investors, and legal matters with discretion.
- Make autonomous decisions within established priorities, maintaining professionalism and a calm presence.
Requirements
- 7+ years of experience as an Executive Assistant supporting a CEO or C-suite executive.
- Highly organized, proactive, and emotionally intelligent with excellent communication skills.
- Tech-savvy, proficient in Outlook, Slack, PowerPoint, Zoom, and Asana.
- Strong problem-solving abilities and prioritization instincts.
- Ability to handle sensitive information with discretion and maturity.
Nice to Have
- Experience with ChatGPT or similar AI tools.
- Capability in professional slide design for PowerPoint presentations.
- Familiarity with managing travel logistics for executives.
What We Offer
- Competitive salary range of $90,000 - $120,000 annually.
- Flexible remote work environment with a focus on work/life balance.
- Quarterly wellness days and floating holidays to support your well-being.
- Opportunities for professional development and growth within the company.
- A diverse and inclusive workplace that values your authentic self.
This Remote Senior Executive Assistant role at Agiloft offers a unique opportunity to work closely with the CEO, providing strategic support in a dynamic environment. With a competitive salary and a focus on work-life balance, this position is ideal for experienced executive assistants looking to make an impact.
Who Will Succeed Here
Proficient in leveraging tools like Outlook and Asana for effective calendar management and project tracking, with a keen ability to prioritize tasks and deadlines in a fast-paced technology environment.
Demonstrates exceptional organizational skills and is comfortable working independently in a remote setting, adapting quickly to changing priorities and managing multiple tasks for the CEO and ELT efficiently.
Possesses a strategic mindset with the ability to synthesize information from various sources, including Slack and Zoom communications, to provide insights and recommendations that align with the CEO's objectives.
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