Project Administrator - Remote Opportunity

About the Role

Brentwood Country Club is seeking a Project Administrator remote to help support and guide our upcoming facilities and operational initiatives. This role presents a unique opportunity to be involved from the ground up, working alongside one of the most respected leadership teams in the club and resort industry to help shape what is anticipated to become one of the nation’s premier private club experiences.

What You'll Do

• Provide organizational, communication, and coordination support to ensure the successful execution of assigned projects.
• Attend all project meetings, record detailed minutes, and distribute them in a timely manner.
• Track and follow up on action items to ensure completion and accountability.
• Keep project leaders and key stakeholders fully informed of project status, milestones, and issues.
• Organize and coordinate meetings, including scheduling, preparing agendas, and distributing materials in advance.
• Maintain and continuously update the mission-critical task list and overall project timeline.
• Monitor deadlines and proactively follow up with Responsible Persons to ensure milestones are met.
• Maintain and organize the project document repository (“project vault”), including notes, correspondence, reports, and reference materials.

Requirements

• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including the ability to produce clear meeting minutes and concise status updates.
• Ability to manage multiple tasks, follow up persistently, and meet deadlines in a fast-paced environment.
• Proficiency with standard office software and project management or document-sharing platforms.
• Professional discretion and the ability to handle sensitive or confidential information.

Nice to Have

• Experience supporting complex projects or committees.
• Strong interpersonal skills and the ability to coordinate effectively with diverse stakeholders.
• Proactive mindset with the ability to anticipate needs and resolve issues early.

What We Offer

• Competitive salary range of $65,000 - $85,000 per year.
• Remote work flexibility to support work-life balance.
• Opportunity to work with a respected leadership team in the hospitality industry.
• Professional development opportunities as the project evolves.
• A collaborative and supportive work environment.