Management Assistant - Remote Opportunity

About the Role

We are seeking a dedicated Management Assistant to join our team in a remote capacity. As a Management Assistant, you will provide crucial support to our team by managing day-to-day administrative tasks, ensuring smooth operations, and maintaining effective communication. This Management Assistant role offers a unique opportunity to impact millions of consumers every day while working in a dynamic environment.

What You'll Do

• Manage calendars: Maintain the Business Unit Head’s calendar, scheduling appointments to ensure no conflicts.
• Handle administrative tasks: Book and prepare for internal & external meetings, manage travel and hotel bookings, and organize events and team activities.
• Support onboarding activities for new team members, ensuring a smooth transition into the company.
• Organize travel logistics: Coordinate transportation, flights, accommodations, and other travel-related arrangements.
• Assist with event planning and coordination for customer events, trade shows, and other regional events.
• Handle event-related administrative tasks such as logistics, purchase order management, and on-site event execution.
• Manage contracts by archiving them in the Electronic Document Management system (EDM).
• Create and manage purchase orders: Generate purchase orders, track their status, ensure timely approvals, and maintain organized records of orders and invoices.

Requirements

• Solid experience as an Admin Assistant or in a similar role.
• Excellent knowledge of MS Office tools, especially Outlook, Teams, Word, PowerPoint, and Excel.
• Strong communication, planning, and organizational skills.
• Fluency in English; proficiency in additional languages is a plus.
• A service-oriented and proactive mindset.
• Strong interpersonal skills with the ability to connect effectively with diverse teams.
• Ability to work independently and collaboratively in a diverse environment.

Nice to Have

• Experience in event planning and coordination.
• Familiarity with contract management systems.
• Knowledge of the health, nutrition, and beauty sectors.

What We Offer

• Unique career paths across health, nutrition, and beauty, with support to explore your interests.
• The chance to impact millions of consumers every day, with sustainability embedded in all we do.
• A science-led company with cutting-edge research and creativity in biotech breakthroughs and sustainability initiatives.
• A collaborative culture that lifts you up, with shared wins and a supportive team environment.
• A community where your voice matters, and your ideas are essential to our future.