Royalties Administrator - Remote Opportunity

About the Role

We are seeking a dedicated Royalties Administrator to join our team remotely. In this role, you will play a crucial part in managing the financial aspects of our clients' literary and entertainment rights. Your expertise will ensure that our clients are properly compensated for their creative works across various platforms, including books, TV, film, and artwork.

What You'll Do

• Assist with data input of various agreements on the agency's current system (RS2).
• Involvement in transitioning to the new royalties management system (Alliant).
• Review incoming statements and enter data into the system, ensuring accuracy.
• Prepare and issue invoices and payment advices.
• Track and chase publishers for overdue statements and payments.
• Provide ad hoc support to wider business teams.
• Liaise with internal teams (legal, agency, international) and external partners (clients, representatives, publishers).
• Maintain communication between clients and publishers.

Requirements

• 1.5–2+ years’ experience in royalties, rights, publishing finance, or a similar media accounting environment.
• Strong numerical accuracy and attention to detail.
• Ability to interpret contractual terms and apply them to financial data.
• Proficiency with Excel (VLOOKUP, pivot tables, data cleansing).
• Experience working with royalty or rights management systems.
• Strong organizational skills and ability to manage multiple deadlines.
• Ability to work with large datasets.
• Clear and confident communication skills.

Nice to Have

• Experience within a literary agency, publishing house, or media rights organization.
• Familiarity with royalty structures across print, digital, audio, and subsidiary rights.
• Knowledge of international royalty reporting formats.
• Experience supporting system implementations or process improvements.

What We Offer

• Flexible working hours with a hybrid model (four days in the office and one day working from home).
• Competitive salaries.
• 25 days holiday plus bank holidays.
• Group Pension Plan (with a 5% contribution from us).
• Life Assurance of four times salary.
• Private Medical Insurance (currently with Vitality).
• Medicash Cash Plan.
• Employee Assistance Programme.
• Annual Creative Bursary.
• Season Ticket Loan.
• Cycle Scheme.
• Seasonal company parties and charity events, including quiz nights and private cinema viewings.