Remote Executive Assistant for Procurement & Logistics

About the Role

We are seeking a Remote Executive Assistant for Procurement & Logistics to join our dynamic team. In this role, you will play a crucial part in supporting our procurement and logistics operations, ensuring smooth and efficient processes. As a Remote Executive Assistant, you will be responsible for managing schedules, coordinating travel, and facilitating communication across departments.

What You'll Do

• Manage executive calendars and schedule meetings, ensuring optimal time management for all stakeholders.
• Coordinate travel arrangements and itineraries for procurement and logistics executives.
• Assist in the preparation of reports and presentations, utilizing Microsoft Office Suite effectively.
• Facilitate communication between suppliers, vendors, and internal teams to streamline operations.
• Support project management initiatives by tracking deadlines and deliverables.
• Handle confidential information with discretion and maintain high levels of confidentiality.
• Participate in governance frameworks and assist with compliance-related tasks.
• Contribute to the development of procurement strategies and supplier communication efforts.

Requirements

• Proven experience as an Executive Assistant or similar role, preferably in procurement and logistics.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with HR systems and project management tools.
• Experience with procurement processes and supply chain management.
• Ability to work independently and manage multiple tasks effectively.
• Knowledge of Python and FastAPI is a plus.

Nice to Have

• Experience with Workday and payroll processing.
• Understanding of consumer marketing and demand generation.
• Previous experience in a remote work environment.

What We Offer

• Comprehensive benefits package including medical, dental, and vision insurance.
• Paid vacation and sick leave.
• 401(k) plan with company match.
• Employee stock purchase plan and tuition reimbursement.
• Flexible spending and health savings accounts.
• Employee assistance program and Short-Term Incentive (STI) Plan based on performance.
• Opportunities for professional development in an inclusive work environment.
• Remote work flexibility that promotes work-life balance.