Executive Assistant - Remote Opportunity

About the Role

We are seeking an Executive Assistant to join our Chairman Office in a remote capacity. This role is pivotal in providing high-level administrative support to the corporate activities of the Chairman Office. As an Executive Assistant, you will be responsible for managing a complex agenda, coordinating meetings, and ensuring smooth operations within the office.

What You'll Do

• Answer and filter incoming telephone calls, ensuring effective communication.
• Manage a complex agenda and arrange meetings with internal and external stakeholders.
• Sort all incoming correspondence and highlight priorities for the Chairman.
• Type high-quality written materials in both French and English.
• Maintain an efficient contacts and mailing database.
• Implement an effective retrieving and filing system.
• Welcome high-level visitors and manage logistics for meetings.
• Coordinate travel arrangements for the Chairman and key business stakeholders.
• Oversee office management, including supplies and maintenance issues.
• Process expense claims and liaise with the accounts department for payments follow-up.

Requirements

• Solid administrative experience in a corporate environment, preferably reporting to C-level executives.
• A degree in administration or equivalent certification.
• Excellent relationship-building skills and a team player mentality.
• High level of discretion and diplomacy with all stakeholders.
• Resourceful with a keen attention to detail, able to solve problems autonomously.
• Ability to work under pressure and meet tight deadlines.
• Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur, and Adobe Acrobat.
• Excellent written and verbal communication skills in both French and English (C2 level).

Nice to Have

• Experience in a multi-cultural environment.
• Familiarity with trust technologies and corporate governance.

What We Offer

• Join a global leader in trust technologies with a meaningful mission.
• Be at the strategic heart of a financially sound and innovation-driven company.
• Collaborate with high-level experts on impactful international projects.
• Work in a multi-cultural, high-integrity environment that encourages autonomy and ownership.
• Opportunities for personal development within a unique organization.