Executive Assistant & Office Manager - Remote Opportunity

About the Role

We are seeking a talented Executive Assistant & Office Manager to join our innovative team at Aztec. This role offers a unique opportunity to work in a hybrid environment, with a minimum of three days a week from our London office. As an Executive Assistant, you will play a crucial role in supporting our founder and the leadership team, ensuring that operations run smoothly and efficiently. This is a fantastic chance to contribute to a cutting-edge blockchain company focused on enhancing privacy within the Ethereum ecosystem.

What You'll Do

• Manage the Founder’s inbox, prioritizing emails, ensuring timely responses, and flagging items for follow-up to keep their day-to-day running smoothly.
• Coordinate the Founder’s diary across internal teams and external stakeholders, organizing meetings, managing conflicts, and acting as the main gatekeeper.
• Serve as a source of information and the go-to person for all things related to the founder.
• Support People Operations initiatives, including maintaining employee records, onboarding and offboarding processes, and coordinating ad-hoc HR tasks.
• Assist the CFO and COO with diary and inbox management, and work on projects as needed.
• Manage the day-to-day operations of our London office, including suppliers and contractors, office supplies, budget, and office policies.
• Be the face of our London office and welcome visitors.
• Ensure the health and safety of our team, including undertaking DSE assessments and serving as a trained First Aider and Fire Warden.
• Coordinate team lunches, dinners, and internal events, supporting the planning of engineering onsites.

Requirements

• 7+ years of experience as an Executive Assistant supporting C-suite level executives.
• Previous experience in office management is essential.
• Excellent organizational and multitasking skills with the ability to prioritize effectively.
• Comfortable working with different teams and happy to support colleagues across the business.
• A proactive problem-solver who takes initiative and gets things done.
• Strong written and verbal communication skills.
• Familiarity with Google Workspace, Notion, and other collaboration tools.
• Enthusiastic, adaptable, and willing to take on a variety of tasks.

What We Offer

• A flexible and remote work environment.
• 25 days of holiday plus bank holidays annually.
• Additional benefits including health insurance and retirement plans.
• Opportunities for professional development.
• Quarterly offsite travel for collaboration.
• Events and conference budget.
• An opportunity to work at the cutting edge of blockchain and FinTech with a world-class cryptography and engineering team.

At Aztec Labs, we are an equal opportunity employer and value creativity, diversity, and intellectual curiosity. If you are passionate about leveraging your creative talents to make a real-world impact and want to be part of a team shaping the future of digital privacy, we would love to hear from you.