Remote Executive Assistant - Operations & Virtual Support

About the Role

We are seeking a highly organized and proactive Remote Executive Assistant to support a solo founder in managing multiple business and personal workstreams. This role is perfect for someone who thrives in a dynamic environment and is capable of juggling diverse responsibilities while working independently with clear deliverables and deadlines.

What You'll Do

• Consolidate and manage multiple calendars into a single, reliable system.
• Coordinate scheduling and communicate with external contacts on the client’s behalf.
• Assist with meeting setup, confirmations, and follow-ups.
• Complete administrative tasks such as vendor portal submissions (e.g., deal registrations).
• Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks.
• Review and organize credit card statements and transaction data for light bookkeeping support.
• Compile financial summaries and documentation for review.
• Manage family calendars and ensure all activities are properly scheduled.
• Research, organize, and coordinate summer camps, events, and extracurriculars.
• Build and maintain Standard Operating Procedures (SOPs) for short-term rental properties.
• Handle back-office admin related to rental operations and documentation.

Requirements

• 3+ years of experience as an Executive Assistant, Operations VA, or Administrative VA.
• Strong calendar management and scheduling coordination experience.
• Comfortable handling financial data and reconciliation support.
• Excellent written English and professional communication skills.
• High attention to detail with strong follow-through.
• Ability to manage multiple workstreams independently.

Nice to Have

• Experience with QuickBooks or bookkeeping.
• Experience in short-term rental or Airbnb operations support.
• Experience in household or personal assistant roles.
• Experience in SOP documentation and process-building.

What We Offer

• 100% remote work environment.
• $50 birthday bonus.
• $200 testimonial bonus.
• $300 tenure bonus every 6 months.
• $500 entry monthly raffle.
• Flexible working hours with asynchronous communication.