Office Manager & Communications Assistant - Remote Opportunity

About the Role

We are seeking an experienced Office Manager & Communications Assistant to join our team at American Tower. This remote role offers a unique opportunity to provide comprehensive administrative support to our European headquarters based in Amsterdam. As the Office Manager, you will play a crucial role in ensuring smooth operations and effective communication across teams, while representing the company with professionalism in all interactions.

What You'll Do

• Manage calendars for the Head of the Netherlands Office and European leadership team members, coordinating meetings and travel arrangements.
• Oversee day-to-day office operations and liaise with building management to ensure compliance with health and safety regulations.
• Negotiate and manage contracts with vendors for office supplies, furniture, and equipment, ensuring cost-effective solutions.
• Assist with onboarding logistics for new hires, including workspace setup and welcome materials.
• Organize office-wide meetings and events, handling logistics, catering, and technical setup.
• Prepare and distribute internal communications in collaboration with Global Communications and European stakeholders.
• Exercise discretion and sound judgment when handling confidential information, maintaining superior customer service standards.
• Support the European leadership teams with ad-hoc communications and contribute to other communications-related projects as needed.

Requirements

• 3+ years of experience as an Office Manager or in a similar role.
• Excellent organizational skills with the ability to prioritize tasks in a fast-paced environment.
• Strong written and oral communication skills in both Dutch and English; proficiency in Spanish or German is a plus.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and document management systems.
• Ability to work independently and collaboratively, demonstrating strong relationship-building skills.
• High attention to detail and superior customer service skills.
• Self-motivated with good strategic and problem-solving abilities.
• College degree preferred.

Nice to Have

• Experience in a corporate environment with exposure to global communications.
• Familiarity with office security systems and protocols.
• Experience in vendor management and contract negotiation.

What We Offer

• Competitive salary range between $60,000 and $80,000 per year.
• Flexible remote work environment with opportunities for professional growth.
• Comprehensive benefits package including health insurance and paid time off.
• Supportive company culture that values teamwork and collaboration.
• Opportunities to participate in training and development programs.