Remote Executive Assistant - US Healthcare

About the Role

ISTA Personnel Solutions is seeking a Remote Executive Assistant to support a U.S.-based healthcare client. This fully remote role is perfect for a highly organized professional who excels in keeping leadership teams structured and informed. You will play a vital role in ensuring the smooth operation of healthcare services by deploying Nurse Practitioners (NPs) and Physician Assistants (PAs) to nursing homes.

What You'll Do

• Work closely with executives to maintain organized tasks, priorities, and workflows.
• Manage executive to-do lists and track key action items effectively.
• Participate in meetings, take clear and accurate notes, and follow up on deliverables.
• Update and maintain project management tools such as Monday.com or Asana.
• Provide general administrative coordination and day-to-day operational support.
• Ensure tasks and projects are tracked and completed on time.
• Communicate professionally with internal stakeholders as needed.
• Anticipate needs, prioritize tasks independently, and establish your own workflow in a remote environment.

Requirements

• Previous experience as an Executive Assistant.
• Strong organizational and time management skills.
• Highly detail-oriented with a proactive mindset.
• Excellent English communication skills (verbal and written).
• Ability to work independently and build your own work rhythm in a remote environment.
• Comfortable using basic computer systems, Microsoft Office, and Outlook.
• Familiarity with project management tools is advantageous.

Nice to Have

• Experience in healthcare operations or clinical workflows.
• Knowledge of additional project management software.

What We Offer

• Flexible working hours to promote work-life balance.
• Opportunity to work in a dynamic and growing company.
• Fully remote work environment.
• Compensation for South African public holidays in accordance with the BCEA.