Remote Executive Assistant - Support for C-Suite at Formlabs

About the Role

We are looking for a Remote Executive Assistant to join our team at Formlabs, a leader in 3D printing technology. In this role, you will be the high-leverage partner our leadership needs to keep enabling anyone to make anything. As a Remote Executive Assistant, you will manage the calendars of our C-suite executives, ensuring they stay focused on their most critical work while you handle the complex puzzles of calendars, global travel, and fast-moving priorities.

What You’ll Do

• Manage the calendars of 2-3 C-suite Executives, proactively looking forward to prioritize business needs.
• Serve as the professional internal and external face for executives, ensuring Formlabs is always presented in the most polished light.
• Organize seamless executive travel, planning for complex itineraries and unexpected changes.
• Own executive credit cards and receipts, submitting all expense reports on time.
• Contribute significantly to internal communications for your executive’s departments, managing end-to-end communication streams.
• Project manage and organize leadership-level events, ranging from 10-500 attendees.
• Continuously find ways to reduce operational inefficiencies across the business.

Requirements

• Previous success as an Executive Assistant or Operational Manager in a fast-paced environment.
• Collaborative nature with cultural fluency to work effectively with diverse personalities.
• Strong prioritization and time management skills to navigate dynamic situations.
• Passion for technology, innovation, and entrepreneurship.
• Ability to navigate our tech stack including G-Suite, Slack, Coupa, and Zoom.
• Document wizard in all mediums: Sheets or Excel, Google Slides or PowerPoint.

Nice to Have

• Experience in a high-growth and quickly changing environment.
• Strong network across the organization and trusted partner to executives.

What We Offer

• Robust equity program to build future wealth through RSUs.
• Comprehensive healthcare coverage (Medical, Dental, Vision).
• 401K matching and access to financial advisors.
• Generous paid Parental Leave (up to 16 weeks).
• Flexible Out of Office Plan – Take time when you need it.
• Ample on-site parking & pre-tax commuter benefits.
• Healthy on-site lunches, snacks, beverages, & treats.
• Regular sponsored professional development opportunities.

At Formlabs, we are committed to building an inclusive community that will change the face of 3D printing. We encourage you to apply even if you don't check every box. Join us in shaping the future of fabrication!